Plantation ERP · from estate to head office
PalmSuite puts the field office, the mill floor and the finance team on one system. Harvests, weighbridge tickets, stock, payroll and invoices are recorded once — and reach the general ledger without anyone re-typing them.
For plantation groups running several estates, mills or companies.
Where time and margin leak
Every estate, mill and department holds its own version of the numbers. Month-end becomes an exercise in stitching them back together.
Work assignments, roll calls and harvest tallies are written in a book, carried to the estate office and typed in a second time.
Harvest records, weighbridge tickets and mill intake are compared by hand — if anyone compares them at all.
Procurement, the warehouse, HR and accounting each keep separate records that have to be reconciled against each other.
Journals are rebuilt from operational reports, so cost per hectare and cost per ton arrive long after decisions were needed.
Allowances, PPh 21, BPJS, VAT and withholding are worked out outside the books and checked line by line.
Group performance is only visible once every unit has sent its report — by which time the month is already over.
How PalmSuite works
Each user signs in to a workspace — their working location and the open accounting period — and sees only the modules their role needs. Everything they enter feeds stock, cost and the ledger automatically.
Field clerks at the estate office, weighbridge clerks at the mill, technicians in the workshop, buyers at their desk.
Receipts, issues, payroll and sales produce their journals by themselves, posted to the right company, location and period.
Cost per hectare, cost per ton, OER and KER, tax and financial statements come straight from the same records.
Module map
PalmSuite is organised in five layers, from the block to the boardroom. Users only get the modules their role and working location need — general ledger, payables, cash & bank, inventory, purchasing and more — and every one of them posts to the same ledger.
Where the crop and the oil are made.
Seedling stock, quality and transfers to the field.
Estate
Harvest, manuring, spraying and pruning per block, against its cost centre.
Estate
FFB in, CPO and kernel out — every ticket linked to its load.
Mill
Throughput, CPO and kernel output, OER, KER and stoppages per shift.
Mill
What comes in, what is kept and what goes out.
Requisition, purchase order, goods receipt and supplier invoice in one approval chain.
All units
Stock per warehouse and tank, with reorder alerts and automatic stock journals.
All units
Preventive and breakdown work orders, with the parts used on each job.
Estate Mill
Vehicle use and fuel, with running costs charged to the work they served.
Estate Mill
CPO, kernel and FFB contracts, delivery orders and invoicing.
Mill Bulking HO
Payments for purchased FFB, calculated from weighbridge data.
Mill
Everyone from the harvester to the head office.
Employee records, leave and overtime, with attendance from fingerprint, iris or mobile.
All units
Pay, allowances, PPh 21 and BPJS for every employee type — journal posted on approval.
All units
One set of books for every company in the group.
Journals from every module, per company, location and accounting period.
HO
Supplier and customer invoices, payments, collections and ageing, in any currency.
HO
Receipts, payments and bank balances for every account.
Estate Mill HO
Acquisition, depreciation, disposal and revaluation, each with its journal.
HO
Annual budgets per cost centre and division, compared with actuals as they happen.
Estate Mill HO
VAT, withholding and PPh with e-SPT export; balance sheet, P&L and cash flow.
HO
The view from the top — and room to grow.
Drone maps and block boundaries linked to ERP production, cost and upkeep data.
Estate HO
Cost and production for every estate and mill, on one screen.
HO
Company-specific functions built on the same data and ledger.
All units
Typical setup. Access is configured per company, location and user role during implementation.
GIS & drone mapping
Drone flights turn into up-to-date estate maps. Each block on the map is linked to the same block in the ERP, so production, cost, upkeep and planting data appear where they actually happen.
Last flight 21 Oct 2026 · 1,240 ha mapped
Plan flights per estate and turn the imagery into current orthomosaic maps.
Draw or import block polygons; measured hectares sync to the ERP block master.
Colour blocks by production, cost per hectare, upkeep progress or planting year — straight from ERP transactions.
Attendance and field activities are checked against block coordinates within a set radius.
Compare maps between flights and open any block's cost, harvest and upkeep history in the ERP.
How it flows
Nobody hands a spreadsheet to the next team. Each step passes its data forward, and the ledger keeps up as the work is done.
01 · Estate
Field work, attendance and harvest are recorded per block at the estate. Labour and materials land on that block's cost centre.
Cost per ha · crop per block
02 · Transport
Each truckload is weighed on arrival and its ticket is linked to the estate and transport it came from — no re-typing.
Every load on record
03 · Mill / PKS
Throughput, CPO and kernel output, OER, KER and downtime are logged per shift; maintenance and parts are costed.
Cost per ton · OER / KER
04 · Bulking
Tank stock and quality samples are tracked to the port, and each despatch draws down a sales contract.
CPO & kernel stock
05 · Sales
Delivery orders and weighbridge tickets become invoices; receivables are followed per company and currency.
Revenue · AR ageing
06 · Head Office
Journals from every module meet in the general ledger, ready for tax reports, statements and dashboards.
P&L · balance sheet · tax
Working underneath every step
General Ledger
Dashboards
Cost and production, estate and mill — read from the same transactions as the ledger, so the dashboard and the books never disagree.
Why PalmSuite
Not a generic ERP with a palm oil label. The workflows, reports and controls start from how estates, mills and head offices actually run.
Blocks, divisions, mandor teams, TPH, weighbridge, OER and KER are part of the system — not custom fields added later.
Users work inside a chosen location and accounting period; module access follows their role, and closed periods stay closed.
Buy in USD, cost in IDR — across every module.
Fingerprint scanners, SMS gateways, phones, tablets and desktops feed the same records.
Attendance, overtime, allowances and deductions are calculated where the rest of your data lives.
VAT, withholding and PPh computed from transactions; statements adjustable to your reporting format.
More than two decades of palm oil industry experience behind the design and every implementation.
| Capability | Paper & spreadsheets | Separate systems | PalmSuite ERP |
|---|---|---|---|
| Field records | Written, then re-typed | Different per unit | Entered once, at the estate |
| FFB from estate to mill | Manual tally | Partly tracked | Weighbridge ticket per load |
| Journals | Prepared by hand | Imported between systems | Posted automatically |
| Payroll & tax | Spreadsheets | Separate software | Included |
| Group view | Compiled at month-end | Reconciled across systems | One database |
| Cost per ha / per ton | After closing | Days or weeks late | Whenever you ask |
The platform
One database and one general ledger for every company, estate, mill and office in the group.
Every unit, every company, one set of books.
Estate, mill, bulking and head office on a single database, with role- and location-based access, multi-company structure and reporting straight from transactions.
Company
PT Gemilang Teknologi Indonesia
We build and implement operational systems for the palm oil industry. Our team has spent its career inside estates, mills and plantation head offices — PalmSuite is what we wished we had back then: efficient, transparent and in control.
All four operating units — estate, mill (PKS), bulking and head office. That includes nursery, upkeep, harvest, weighbridge, processing, maintenance, purchasing, inventory, sales, HR and payroll, accounting, tax and management dashboards.
Yes — that is the setup PalmSuite is built for. Each company and location keeps its own records, and head office sees them together. Transactions can be in different currencies, such as USD purchases with IDR costing.
Users sign in to a workspace: a working location and an accounting period. The modules available depend on their role and location, and periods that finance has closed cannot be posted into.
Block boundaries from drone mapping are linked to the ERP block master. Map layers then show production, cost, upkeep and planting data from ERP transactions, and field activities can be checked against block coordinates.
Attendance comes in from fingerprint, iris or mobile devices. Payroll calculates allowances, deductions, PPh 21 and BPJS, and on approval the payroll journal is posted to the general ledger.
Workflows can be configured, financial reports adjusted, and company-specific modules developed. We agree the scope with you before implementation starts.
They depend on the number of companies, locations, modules and users, and on your infrastructure. In a consultation we look at your situation and propose a plan.
Book a demo
Tell us how your estates, mills and offices run today. We'll come back with a demo built around your units and your reports — not a generic tour.